Position: Office Administrator/Bookkeeper

Position Description:

We are currently seeking an experienced Administration Assistant and Bookkeeper to become part of our collaborative team dedicated to our Mission Statement:  To provide compassion, support and care to patients and loved ones in dealing with end of life experience, grief and mourning.  We require all employees to demonstrate our core values:  We work with integrity and respect in all our relationships, support our community with compassion and empathy, and accept and embrace the diverse experience of grief and loss.

This is a developing role managing a small office of 16 employees, and has flexible hours for the right person with the right aptitude.  35 hours/week, typically Monday to Friday 8:30-3:30, with some evening and weekends required.

Qualifications and Experience

You are the first person people speak to when calling the Hospice Society. The successful applicant must have a high degree of empathy, outstanding client service skills, and feel comfortable in an emotional, sensitive work environment.

  • Experience and training in Office Administration/management with the ability to maintain an efficient office setting
  • Proficient in Microsoft Office (Excel, Word and Outlook)
  • Proficient in SAGE 50 accounting software
  • Government remittances including:  payroll, PST and WorkSafe BC
  • Strong understanding of Bookkeeping, Bank Reconciliations and deposits
  • Knowledge in Canada Helps donor management system an asset
  • Experience and passion for working in non-profit organizations

Role and Responsibilities

  • Greet clients and visitors and manage phone system
  • Maintain positive relationships with staff, volunteers, stakeholders, and donors
  • Process bi-weekly payroll with Payworks-prepare ROEs and T4s
  • Bank Reconciliation for accounts payable and receivable
  • Reconcile Thrift Store accounts
  • Prepare and make bank deposits
  • Purchasing/ordering supplies for office, program and store; maintain inventory
  • Maintain manual and computerized information filing systems
  • Year-end procedures i.e. documentations to accountant, file annual report and archiving files
  • Manage donations and tax receipting
  • Update office procedures when required
  • Assist with and participate in fundraising and program events

What you bring to this role

  • Dedicated professional with excellent written, verbal and communication skills
  • Demonstrate strong understanding of confidentiality procedures
  • Ability and desire to participate within a collaborative and co-operative team environment
  • Take initiative, prioritize tasks and have excellent organizational skills
  • Have a natural and demonstrable sense of empathy and compassion

What this role offers you

  • A supportive, team environment
  • Benefits package(dental/vision/extended) after three-month probation
  • Paid vacation-starts at 3 weeks
  • Employee Assistance and Wellness program
  • On-going training opportunities for professional development
  • Participation in Hospice Society events such as annual appreciation dinners
  • Store Discount
  • Starting wage $26.50/hour

To apply, please email your Resume and Covering letter to lindsey@ridgemeadowshospice.org